A schedule for board meetings is an aid to keep your meetings on the right track and productive. When it comes to maximising the time your board members spend together there is more to it than style.
Start your meeting by giving an official call to call the meeting to order and then an introduction by the facilitator or board chair. You might then move on to approve the previous meeting’s minutes or the financial report. It is also possible to review committee updates or other administrative tasks. It’s a good idea, next, to set aside a section of the meeting to discuss strategic planning or other governance issues. You might also include an executive session on sensitive or sensitive topics when it’s permitted by the organization’s bylaws as well as applicable laws.
Throughout the meeting, be certain to listen attentively and attentively to every item. You should raise any concerns or questions you may have about the presentation and allow your fellow board members to respond. Be careful not to drift off track and discuss topics which aren’t listed on the agenda. This can waste time in meetings, and divert attention away from the most important topics on your board’s schedule. To prevent this from happening you can include the “parking lot” item at the bottom of the agenda, to promote random topics that require more attention later on.
Last but not least, ensure that you send your board with the agenda at least a week prior to your meeting. This gives everyone plenty of time to read the agenda and plan their thoughts for the meeting. It’s a good idea to include any supporting documents needed by board members to fully comprehend the topic.
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