A tool for managing boards is a computer program designed to help improve governance in your organization. They are usually used by board members committees, and executive teams to share information and conduct business. The best board management tools offer the ability to provide a single source of truth for important documents, and facilitate meetings, and let you take control of your organizational workflows.
A good digital board management system lets board members and administrators to spend less time doing manual tasks such as preparing agendas for meetings, creating and sharing board materials, and locating misplaced documents. They also can help reduce the chance of cybersecurity incidents by removing unsecure file-sharing methods like email. The most secure boardrooms utilize an efficient, secure platform with built-in cyber protection.
A digital board portal allows all participants to manage and organize important documents in one place without having to sort through paper, bulky PDF documents on shared drives or resend email messages sent out of an order. Board document management systems also give granular access to ensure that vital records can only be accessed by those who need it.
In order to put everything in place for a board meeting can be an obstacle for even the most organized group of individuals. Board management tools simplify many of these meetings with a meeting schedule, online workspaces and video conference integrations. They also make it easier to record and distribute meeting minutes, and keep track of action items by triggering automatic reminders and other useful features.