Preparing for your next board meeting is a critical job that can be a bit daunting especially if you’re a new board member or don’t have much experience with board meetings. But being prepared for your meeting is essential to ensure a successful meeting with useful insights and guidance from experienced leaders and strategic advice. The first step is to ensure all board members have received and have read the relevant materials and are aware of the agenda items.
Next, you must determine the purpose of your meeting. This will to guide your board’s discussions and decisions. It’s an excellent idea to review the minutes from your previous meeting, as it will provide a snapshot of the changes you made, and provide details on what needs be discussed at this meeting.
Lastly, be purposeful in selecting your meeting’s agenda items. Your board will be able to run the meeting more efficiently if they prioritize the most important issues first. This will help to avoid the meeting getting stuck with the less important items. Furthermore, ensure that each agenda item is clearly defined as a chance to provide information or get more information and not merely to make a decision.
Send the agenda to your board well in advance so that everyone has plenty of time to read and then review it. This is especially important for physical or virtual meetings which require the participation of a quorum. Inspect the members of the executive team that are responsible for reporting and ensure they have the appropriate materials.
https://boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder