There’s an old saying that says “An amount of prevention is worth an ounce of cure.” This is true for meetings, especially when it comes to planning and preparing. The more time that you invest in organizing your meeting, the more productive it is.
It could be a brainstorming session or an update on a project, or even a client call there are specific actions that each participant in a meeting should take in order to prepare for the gathering. This article will give you some easy tips to ensure that you attend an event that is efficient and productive.
Begin by identifying the objective of the meeting. Then, you can determine the essential topics and allocate time slots to each. This will help you stay on track and prevent you from going off-topic. It will also help you determine your meeting length.
Next, collect any items that will be discussed during the meeting. These could include slides for presentations reports, presentations, or any other documents that can contribute to the discussion. Be sure they are readily accessible to attendees, either by adding them to the invite or distributing them through your internal communication channel.
Review the list of participants and determine if everyone participates in the discussion. If not, eliminate any person who has an inordinate amount of knowledge or authority to make decisions. Finally, you should consider assigning a person directly responsible for each action item.